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15 Feb 2017

Full-Time Executive Associate

Humanity United – Posted by humanityunited San Francisco, California, United States

Job Description


Established in 2005, Humanity United is a U.S.-based foundation dedicated to building peace and advancing human freedom. At home and in the corners of the globe where these ideals are challenged most, we lead, support, and collaborate with a broad network of efforts, ideas, and organizations that share our vision of a world free of conflict and injustice. Humanity United is part of the Omidyar Group, which represents the philanthropic, personal, and professional interests of Pierre and Pam Omidyar.

Essential Duties and Responsibilities:

• Coordinate domestic and international travel for Managing Director
• Manage calendar and schedule for Managing Director
• Coordinate events onsite or at offsite venues for Investment Team department (SF)
• Provide administrative assistance with expense reports for Investment Team (SF)
• Carry out special projects as determined by Managing Director
• Provide event coordination for investment staff events including ordering lunches, taking minutes, and preparing agendas for meetings (SF)
• Manage unsolicited grant inquiries and requests
• Prepare notes for various meetings assigned
• Manage sponsorship, membership, grant, contract, and PO processing as supervised by Managing Director
• Provide administrative and technical support to Investments team on systems and strategy mapping


• Bachelor’s degree required
• Experience supporting senior executives is required
• Prior work in a non-profit or philanthropic environment is highly desirable
• Must demonstrate excellent communication skills (verbal and written), resourcefulness, willingness to work on both routine administrative tasks and higher-order projects, sound judgment, and the ability to work in a fast paced, challenging environment
• Advanced knowledge of Apple-based hardware/software products
• Must be strong at multi-tasking, prioritizing, and have demonstrated expertise in proactively working on projects of wide scope and significant magnitude
• Experience successfully working on projects with international aspects
• Must demonstrate excellent interpersonal and collaborative skills to work successfully with a variety of individuals and cultures
• Must have experience working with high profile individuals and on high profile projects using appropriate sensitivity and confidentiality
• Must have outstanding attention to detail, accuracy and organization skills
• Must demonstrate high degree of flexibility and adaptability required or indicative of a startup, entrepreneurial or changing work environment
• Must be a creative and independent self-starter, while being a strong team player who acts with diplomacy at all times
• Must be resourceful and, once trained, able to work at a high level with little guidance
• Strong work ethic and impeccable professionalism are key job requirements

Other duties from time to time, as needed by institutional priorities.

How to Apply

Please send your letter of inquiry and resume to Robyn Arville, Director of People at

Job Categories: Human and Civil Rights. Job Types: Full-Time.

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