Full-Time Senior Investments Assistant
Key results expected:
- Efficient day-to-day communications, investment analysis, data management, and logistics support for the Chief Investment Officer (CIO) and Investments team members;
- Ensure accurate and high quality internal and external communication with senior level executives (e.g. Board members, senior partners, portfolio managers, and strategists);
- Identify and implement process improvements to drive team efficiency in running multi-billion investment portfolios;
- Thrive in a team and a multi-cultural environment, and establish harmonious and effective working relationships;
- Contribute to the overall efficient running of the Geneva and Washington DC offices.
Main duties/ Responsibilities:
- Prepares data and insightful exhibits for PowerPoint presentations for the Executive team, Investment Committee, other Gavi Alliance Board members and Gavi Alliance staff;
- Acts as primary contact to investment managers and custodian on portfolio transactions (e.g. sales, redemptions, funding new mandates ranging in size typically from $10 million to $150 million);
- Coordinate all letters of instruction to investment vendors and follows up on timely and accurate execution of transactions;
- Prepares fund subscription agreements, anti-money laundering documents, contract amendments, and other corporate disclosures;
- Prepares requests for proposals (RFPs) under guidance of CIO, documents key requirements, organises and summarises data. Coordinates process and corporate requirements with Gavi Procurement and Legal teams.
Investment analysis (30%)
- Reviews investment manager month-end and transactions fund statements (e.g., typically 20 to 30 statements per month), back office performance reports, custodian reports, and follows up on corrective action, if necessary;
- Review monthly investment performance reports prepared by third-party back office;
- Calculate monthly performance estimates and provide other data and insight for Chief Investment Officer’s monthly investment commentary;
- Retrieves and interprets Bloomberg data such as fixed income, equities and commodities indices, inflation data, gross domestic product, investment fund descriptions, etc.;
- Prepares data (e.g., performance, correlations) and identifies effective graphs and charts for use in internal and external presentations.
- Review Treasury’s monthly cash forecasts and monitor future incoming or outgoing transactions.
Data management (20%)
- Identifies team’s needs and customisation requirements for information technology (e.g., Salesforce, Nintex) platforms;
- Acts as the main point of contact between the Investments team and the IT Project Manager and has primary team responsibility in working group meetings;
- Attends training sessions and keeps the Investments team updated on relevant platform features;
- Stays current on Bloomberg functions and researches new features for team use;
- Reconciles Investment team budget data, identifies issues and follows up on corrective action with Gavi Finance team, if necessary.
- Coordinates the scheduling of performance and due diligence reviews with investment managers and ensures that appropriate presentation materials are made available to meeting participants in advance;
- Manages the procurement process for team, including new vendor set-up, and review and payment of vendor invoices;
- Prepares travel authorizations, expense reports;
- Updates the Investment team’s administrative manual as necessary.
Note: The essential functions listed in this section are not exhaustive of the job responsibilities; other duties may be assigned consistently with the department needs.
- High School Diploma required. Bachelor’s degree in economics or international relations studies preferred.
- Preferred 3-4 years of work experience at an international private sector, non-profit or financial services organisation.
- Experience in interpreting data (economic and investment), as well as, using data for developing presentations to persuade an audience on a course of action.
- Proven ability to be flexible and adapt to a complex, fast-paced environment.
- In order of importance, advanced proficiency in Excel, PowerPoint and Word.
- Excel competency should include an understanding of how to prepare data and applying Excel functions and formulas (e.g., lookup tables, statistical functions, financial functions).
- Must be mathematically inclined.
- Basic understanding of financial and investment concepts.
- Excellent communication skills, written and oral.
- Ability to take technical information and to explain it to a non-technical audience.
- Professional demeanour: tact, discretion and judgment.
- Must be comfortable in taking initiative on projects.
- Excellent organisational skills; ability to prioritise and work under pressure.
- English is required. Fluency in French is an asset. Fluency in other languages also helpful.
- Gavi, The Vaccine Alliance Secretariat, especially Legal, Governance, Finance and Procurement teams.
- Gavi Board members
- Senior executives
- Portfolio managers
- Investment vendors
- Partner organisations
Gavi is committed to diversity within its workforce and encourages applications from all qualified candidates.