Full-Time Business Manager
Business Manager Job Description
*Exempt, Full-time position, Remote
Responsible to: Executive Director
The Business Manager will provide financial leadership for our dynamic nonprofit organization. The Business Manager bears responsibility for financial reporting, business procedures, ensuring compliance with laws and regulations, and managing three team members (part-time Human Resources Manager, part-time Data Manager, and full-time Administrative Coordinator). The Business Manager works closely with a national accounting firm on payroll, invoicing, and financial reporting. Ideal candidates will have experience with Bill.com and Intacct. Areas of focus for this position during the first year of employment include auditing our current business policies and processes in order to ensure alignment between fiscal operations and strategic priorities; analyzing our data landscape through a business lens; and determining how to best leverage reporting and planning functionality in our existing financial systems. Ideal candidates are passionate about upholding best practices in social sector business management and continuous improvement. We expect all candidates to demonstrate empathy and intentionality in their interpersonal communication.
Job Responsibilities Include:
- Manage Educopia’s financial operations, including purchasing, accounting, and reporting
- Work closely with Executive Director and Treasurer to track/monitor organizational expenses, ensuring the organization meets all targets and stays within budget
- Supervise 1 full time equivalent (FTE) Administrative Coordinator, .5 Human Resources & Administrative Manager, and .5 FTE Data and Communications Manager
- Facilitate and manage budget and reporting processes at the organizational level, and also for each of Educopia’s Affiliated Communities and projects
- Maintain successful working relationships with members, clients, administrators, funders, consultants, and other stakeholders involved in Educopia’s business operations
- Ensure fiscal compliance with state and federal laws and regulations, as well specific funder guidelines
- Assist in the preparation of external reports, including tax returns (e.g., gathers Board information, funder information, generates reports on revenue, checking for accuracy, etc.)
- Provide financial consultation to Affiliated Community treasurers and facilitators as well as project leads
- Prepare and oversee payroll processing in coordination with an accounting firm
Additional Areas of Focus:
- Continuously improve operations, decrease turnaround times, and streamline work processes across Educopia
- Develop projections and reports that help to increase transparency around fiscal and strategic business goals and practices
- Develop a process for annual policy review (i.e., insurance policies) and implement necessary updates.
- Support staff, senior leadership, and board in fundraising efforts via grants and consulting
- Co-lead organizational evaluation, program review and planning processes alongside Executive Director, Deputy Director, and Program Manager
- 3+ years of related experience within the nonprofit sector
- Masters degree in Business Administration, Accounting, Finance or related field OR Bachelors degree and more than 3 years of experience in an accounting or financial management role
- Demonstrated background and experience in financial management, compliance, and business development
- Experience using accounting and grant management software and platforms (e.g., Quickbooks, Intaact, Fluxx, Bill.com, egms)
- Demonstrated success planning, developing, and controlling budgets
- Exceptional analytical and problem-solving skills
- Strong interpersonal and communication skills
- Consistent high level of integrity and ethics – both personally and professionally
- Commitment to the personal and professional work of acknowledging systems and modes of interaction that have caused harm, predicting potential future harms of our practices and approaches, and proactively shifting those practices and approaches in order to cultivate trust and mutual respect among staff, clients, and partners.
Preferred Knowledge, Skills and Experience
- High level of independent judgment, resourcefulness, creativity, and initiative
- Visionary, forward-thinking, and mission-focused outlook
- Holds self and others accountable for measurable, high-quality, timely, and cost-effective results
- Motivated to encourage and facilitate cooperation, pride, trust; cares about fostering commitment and team spirit; works with others to achieve goals
- Ability to develop, interpret, and apply policy, procedures, and direction to a variety of situations
- Demonstrated success working in a highly collaborative work environment
Compensation, Development, and Application
Salary range is $65,000 – $75,000/year, commensurate with experience, with additional funding for professional development and travel. Benefits include 24 vacation days per year (accruing monthly) and 10 paid holidays, as well as insurance options and retirement match options. The person hired in this role will also be provided with a computer stipend to set up their remote workspace.
Educopia supports its staff members in developing their professional skills. Professional development may include third-party training or workshops, staff-to-staff training and peer learning, and encouragement to read/research tools and resources that will contribute to their professional success.
Please submit a resume, cover letter, and three professional references to Emma de Francisco – email@example.com.
We will begin reviewing applications on September 22, 2021, and will continue to review on a rolling basis until an applicant is selected.
Educopia Institute is a distributed team, and applicants must be able to work remotely. Success in working in a geographically distributed, collaborative, and research-intensive environment requires a demonstrated ability to accomplish timely, high-quality work, handle a variety of duties, adapt to changing priorities, work successfully in a team, and communicate effectively with all segments of an extended community.
Educopia Institute empowers collaborative communities to create, share, and preserve knowledge. In all of our work, we encourage knowledge sharing and network building across institutions, communities, and sectors. Our strengths include change management, governance modeling, sustainability planning, workflow design and analysis, policy development, facilitation, strategic communications, event planning & management, and applied research projects that benefit our affiliated communities and the broad field of information management.
For more information, about our organization and strategic vision please visit our website at http://www.educopia.org
Educopia Institute is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. We also believe that traditional hiring and recruitment practices disproportionately impact the most marginalized people in society in negative ways, including people of color, people from working class backgrounds, women, and LGBTQIA people. Because we believe that collective action is most powerful in creating change when it is informed by many different lived experiences, we strongly encourage applications from people with these identities or who are members of other marginalized communities.