Full-Time Program Assistant, Limited Term
About the David and Lucile Packard Foundation:
The Packard Foundation is dedicated to improving the lives of children, families, and communities—and restoring and protecting our planet. Guided by the principles of our founders, we think big and serve with humility.
Our grantees are making positive change all over the world and in our own backyard. We are known for our work protecting the climate, oceans, and land and for advancing reproductive health and rights. We also work hard to ensure that all children and families have what they need to succeed. Our capacity-building projects help non-profit leaders build more powerful and impactful organizations and movements.
People join the Packard Foundation because they believe in our mission. They stay for the community of talented and thoughtful colleagues who care deeply about making a meaningful impact. Advancing diversity, equity and inclusion is central to all our endeavors. We are committed to continually improving our efforts to lift up diverse voices, to advocate for justice and to foster inclusivity — both within the Foundation and in our grantmaking.
The organization lives the values it supports. Our green headquarters is net zero energy and LEED® Platinum. Our bathrooms are gender neutral. Employees get a full week of paid time each year to volunteer with a non-profit of their choice. The Foundation also has a generous donation matching program for staff.
There is much work to do in the world and our local communities. At the Packard Foundation, we are committed to doing it with the highest levels of integrity, effectiveness and caring.
To learn more about the Foundation, please visit www.packard.org.
About the Department:
The Grantmaking Process Team ensures the Foundation’s end-to-end grantmaking process, systems, and data are continually optimized to support the Foundation’s goals, grantees, and partners today and in the future. This position will reside with the Grantmaking Process team but will provide support across the various grantmaking departments in the Foundation at different times.
About the Role:
We are looking for a Limited Term Program Assistant to join our team to support programs across the Foundation. This includes providing general administrative support and specific support for grantee proposal documents.
This is an ideal opportunity for you if you are early in your career and want to gain experience in the nonprofit sector OR you have work experience but want to transition into the nonprofit sector. We are looking for candidates who are mission driven, flexible, detail-oriented, have excellent time management capabilities, and demonstrated skills to work effectively with others. You should enjoy a variety of work and have the desire to contribute to the work of the Foundation and its grantees.
This is a limited term position (no more than 2 years) and will help build your resume for a role in the nonprofit space. You will report to the Grantmaking Process and Training Manager. Initially the role may start remotely but you will be required to work onsite at the Foundation offices in downtown Los Altos, California once the Foundation offices reopen.
Primary Duties and Responsibilities:
- Assist with grantee proposal documents (reviewing for completeness, organizing, and maintaining)
- Compose and/or proofread general correspondence, memos, summaries of grantee proposal documents, and other documents, as needed
- Assist with tracking grantee report deadlines and reviewing reports as needed
- Organize, schedule, and take notes at meetings
- Update team documents and file documents stored in a web-based system
- Support grantmaking teams in the review process of the grant portfolio from proposal invitation through post award
- Work in an inclusive manner with integrity, sensitivity and respect for others
- Assist in other administrative projects across the Foundation, special events, and Foundation-hosted meetings as needed
Knowledge, Skills and Abilities
- Strong written and oral communication skills
- Demonstrated attention to detail
- Ability to effectively utilize technology, with proficient computer skills, including working knowledge of Microsoft Office Suite and Outlook
- Ability to be flexible and adapt to a variety of tasks
- Ability to work effectively as a team member across multiple teams
- Ability to meet deadlines and to multi-task
- Highly organized and efficient
- Ability to exercise judgment in responding to phone calls and email, and in handling confidential information
- Experience working or connecting with diverse communities
- Ability to work effectively remotely until the Foundation offices reopen
Ideal candidates will have 1-2 years’ experience working in an administrative support position. Nonprofit knowledge / experience as a volunteer, or recipient is helpful.
Compensation and Benefits:
This is a limited term, full-time non-exempt position. Compensation will be commensurate with related work experience and education.
The David and Lucile Packard Foundation offers excellent benefits for eligible employees. Current benefits include: medical (HMO and HDHPs), dental and vision coverage; 15% employer contribution to employee retirement plan; life insurance, disability insurance, vacation and sick leave; an adoption benefit; fertility benefit; a financial wellness program; health advocacy services, paid time off to volunteer for nonprofit organizations; matching grants for employee contributions to tax exempt organizations; commute assistance; and tuition assistance.