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22 Jul 2016

Full-Time Program Associate

The David and Lucile Packard Foundation – Posted by Los Altos, California, United States

Job Description

We are seeking a Program Associate who is organized, enthusiastic, and interested in our work to join the Children, Families, and Communities Program team.

The David and Lucile Packard Foundation (Foundation) is a family foundation that is guided by the enduring business philosophy and personal values of Lucile and David Packard, who helped found one of the world’s leading technology companies. Their approach to business and community participation has guided our philanthropy for more than 50 years. Today, their children and grandchildren continue to help guide the work of the Foundation. The Foundation makes grants at the local, state, national, and international level.

The Foundation works on the issues their founders cared about most, which are improving the lives of children; enabling the creative pursuit of science; advancing reproductive health; conserving and restoring the earth’s natural systems; and supporting and strengthening an array of local nonprofit organizations

A staff of 120 conducts the day-to-day operations and a Board of Trustees oversees the work of the Foundation. For 2016, the Foundation expects to make grantmaking awards of over $300 million. David and Lucile Packard passed on to the Foundation the following core set of values: integrity; respect for all people; belief in individual leadership; commitment to effectiveness; and the capacity to think big.

Overview of the Children, Families, and Communities Program
Drawing on the inspiration and leadership of Lucile Salter Packard, the Foundation has a major interest in the health and well-being of children. The Children, Families, and Communities (CFC) Program strives to ensure that all children will have access to health care and quality early learning opportunities- so they can be healthy, ready for school and on track to reach their full potential. The foundations for health and learning are built in the first five years of a child’s life, but many of the adults caring for children do not have the support they need to provide health care and quality early learning opportunities. Educators and formal caregivers need opportunities for training and professional development. Parents and informal caregivers need to understand the importance of and create the conditions for children to be read to, played with, taken to regular checkups with medical professionals- and provide opportunities for them to form quality relationships with adults. We can help children start strong by providing adults with the support they need to help children stay healthy and start learning in the crucial early years of their lives. We work to ensure educators and formal caregivers have access to the coaching and professional development they want and need, while exploring how to reach parents and informal caregivers with the information and resources that will help children succeed.

Our grantmaking strategies support early learning and children’s health. More specifically:

• Early Learning: Improve the quality of early learning and developmental experiences, in both formal and informal settings, for children in California from birth through age five, by building the skills and knowledge of the adults who care for these children.

• Children’s Health: Ensure strong implementation of the Affordable Care Act that secures health insurance coverage for children and their families, in ways that expand families’ access to high-quality health care, and begin to explore ways to connect the healthy development of children with their early learning experiences.

Job Responsibilities
• Support CFC in managing the review process of the grant portfolio from proposal invitation through post-award
• Organize, maintain, and update electronic grant files
• Monitor existing open grants and solicit requirements, when necessary
• Provide support for a complex place-based grant initiative
• Track the flow of grants on an on-going basis
• Compose general correspondence, memos, grant summaries, and other documents, as needed
• Proofread and correct documents
• Assist with special events and Foundation-hosted meetings
• Organize, schedule, and take notes at meetings
• Organize and assemble relevant information for correspondence, reports, and meetings
• Participate in Foundation-related activities
• Assist in other projects, as needed

Knowledge, Skills, and Abilities
• Excellent written and oral communication skills
• Excellent grasp of technology and computer skills, including working knowledge of Microsoft Office Suite and Outlook, and database experience (experience with Fluxx desired)
• Excellent judgment and attention to detail
• Ability to meet deadlines and to multi-task while working well under pressure
• Highly organized and efficient; project management experience preferred
• Demonstrated ability to anticipate information needed as situations and projects develop
• Demonstrated skills in working well and flexibly as a team member with excellent interpersonal skills
• Ability to represent the Foundation and to interact with all in a professional, courteous, and tactful manner
• Ability to build relationships that smooth work internally with other departments
• Ability to exercise judgment in screening phone calls and mail, and in handling confidential information
• Ability to work overtime, as needed
• Interest in children, families, and communities issues is preferred
• Sense of humor, desired

Physical Demands
Candidate must have the ability to communicate via voice telephone, read and understand written communication, and generate written communication manually and using a computer. Candidate must also have the ability to sit at a desk for 2-3 hours at a time, lift and move documents, and supplies not to exceed 25 lbs., and bend to file and retrieve documents.

Education and Experience
College degree or equivalent education and experience and a minimum of five years of related administrative experience

Benefits and Compensation
We offer excellent benefits and compensation that is commensurate with education and related work experience. The position is located in downtown Los Altos, CA. It is full-time and nonexempt.

How to Apply

Email a one page cover letter and a resume explaining your interest and how your skills and work experience fit the position to Please reference job number 16-23-4000R in the subject line. No phone inquiries, please. The David and Lucile Packard Foundation is an equal opportunity employer and we welcome a diverse candidate pool. More information about the Foundation can be found at The Foundation uses an outside firm to check the accuracy of information supplied by applicants. Principal applicants only.

Job Categories: Philanthropy. Job Types: Full-Time.

Job expires in 4 years.

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