Full-Time Program Associate, Limited Term Program Assistant
ABOUT THE DAVID AND LUCILE PACKARD FOUNDATION
We work with people and communities to create enduring solutions for just societies and a healthy, resilient natural world. Over our nearly 60-year history, we have worked with thousands of organizations and leaders in the U.S. and worldwide to advance progress in the critical areas of science, ocean and land conservation, climate change, women’s reproductive health and rights, and the well-being of children, families, and communities. At a time of multiple, intertwined crises globally and here in the U.S., the Packard Foundation began in 2021 a long-planned review of our grantmaking strategies. The first step of our process was to rearticulate our vision and mission, reexamine our organizational values, and create a strategic framework that builds on and honors the Packard Foundation’s past while advancing justice and equity in all that we do.
OUR VISION: A just and equitable world where both people and nature flourish.
Our new vision embraces a future where both people and nature flourish in a more just and equitable world. We explicitly acknowledge that the fate of people and the natural environment are inextricably linked. Solutions to the complex challenges we face must account for this interconnectedness.
OUR MISSION: We work with people and communities to create enduring solutions for just societies and a healthy, resilient natural world.
Our new mission takes on the critical work of addressing root causes of the challenges we face and mobilizing people for collective action. In addition to building on approaches that have guided our philanthropy for decades — working in partnership, committing to issues over the long-term, and grounding our work in science, knowledge, and data – we focus on understanding the systems that either accelerate or impede progress. It is only through just and equitable systems that we can find and sustain solutions to some of the biggest challenges we face today.
OUR VALUES: Equity, Integrity, Belief in Individual Leadership, Thinking Big, Respect, and Effectiveness.
In addition to clarifying our long-held values, we added equity. We will champion equity by treating people with dignity, honoring a range of ideas and perspectives from those closest to the issues, creating inclusive processes, and funding people who have been historically excluded to spur progress for all. For more information, including our definitions of key concepts, please visit our website.
This role will be a key member of the Grants and Data Operations team (GDO). GDO leads the Foundations grantmaking operations and data practices to further our Foundation’s goals. GDO is responsible for continuous assessment and improvement of our grantmaking practices to enable staff and our grantee partners to do their important work. As a center of excellence for these practices, GDO team members work across the Foundation in close partnership with all departments and functions to understand current and future needs to deliver exceptional grantee experience, insightful data, and information, and proactively adapt to meet those needs.
We are looking for a Limited Term Program Assistant to join our team to support programs across the Foundation. This role includes providing general administrative support and specific support for grantee proposal documents.
This is an ideal opportunity for you if you are early in your career and want to gain experience in the nonprofit sector or have relevant work experience but want to transition into the nonprofit sector. We are looking for candidates who are flexible, detail-oriented, have excellent time management capabilities, and demonstrate skills to work effectively with others. You should enjoy a variety of work and have the desire to contribute to the work of the Foundation and its grantees.
This is a limited term position (no more than two years) and will help build your resume for a role in the nonprofit space. You will report to the Grantmaking Process and Training Manager.
PRIMARY DUTIES AND RESPONSIBILITIES
Review, maintain, and organize grantee proposal documents
Compose and/or proofread general correspondence, memos, summaries of grantee proposal documents, and other documents, as needed
Assist with tracking grantee report deadlines and reviewing reports as needed
Organize, schedule, and take notes at meetings
Update team documents and file documents stored in a web-based system
Support grantmaking teams in the review process of the grant portfolio through the entire lifecycle of the grant
Work in an inclusive manner with integrity, sensitivity, and respect for others
Assist in other administrative projects across the Foundation, including special events and Foundation-hosted meetings as needed
A Bachelor’s degree is desirable for this role, but not required.
The ideal candidates will have at least 1-2 years of experience working in an administrative support position.
Nonprofit knowledge and/or experience as an employee, volunteer, or recipient is desirable, but not required
Knowledge, Skills, and Abilities
Strong written and oral communication skills
Demonstrated attention to detail
Ability to effectively utilize technology, with proficient computer skills, including working knowledge of Microsoft Office Suite and Outlook. Experience with databases is helpful
Ability to navigate ambiguity, maintain flexibility, and adapt to a variety of tasks
Ability to work effectively as a team member across multiple teams
Ability to meet deadlines and manage competing deadlines
Highly organized and efficient
Ability to exercise judgment in responding to phone calls and email, and in handling sensitive and/or confidential information
Experience working or connecting with diverse communities
Ability to work effectively remotely while the Foundation operates in a hybrid work environment
FIRST REVIEW DATE
March 27, 2023
COMPENSATION AND BENEFITS
The position is full-time. The salary range for this position, based in California, is $61,000 USD to $76,000 USD annually. This salary range is an estimate, and the actual salary may vary based on various factors, including without limitation individual education, experience, tenure, certification, skills, and abilities, as well as internal equity and alignment with market data.
The David and Lucile Packard Foundation offers excellent benefits for eligible employees. Current benefits include medical (HMO and HDHPs), dental and vision coverage; 15% employer contribution to employee retirement plan; life insurance, disability insurance, vacation, and sick leave; an adoption benefit; fertility benefit; a financial wellness program; health advocacy services, paid time off to volunteer for nonprofit organizations; matching grants for employee contributions to tax exempt organizations; commute assistance; and tuition assistance.
HYBRID WORK POLICY
The Packard Foundation’s current Hybrid Work Policy is that staff are expected to be in the office on Tuesdays and Wednesdays each week.
The David and Lucile Packard Foundation requires that all staff be fully vaccinated against COVID-19, except as required by law. Any employment offer will be contingent upon satisfactory proof that you are fully vaccinated from COVID-19, subject to reasonable accommodations for medical or religious reasons, and/or as otherwise required by applicable law.
The Foundation is an equal employment opportunity employer, which means we recruit, hire, assign, train, promote, compensate, provide benefits, discipline, and discharge (and all the other terms and conditions of employment) based on merit, qualifications, job requirements, and other legitimate business factors.
We do not discriminate on the basis of actual or perceived race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles), color, religion (including religious dress and grooming practices), creed, sex, gender (including pregnancy, child birth, breast feeding, and/or related medical conditions), marital or registered domestic partner status, age (over 40), national origin, ancestry, physical or mental disability, medical condition (as defined by California law), military or veteran status, sexual orientation, gender identity, gender expression, genetic information, taking or requesting statutorily protected leave, or on any other category protected by applicable law. We also do not discriminate based on whether a person is associated with someone else who is in any of the protected categories or is perceived to be in any of the protected categories.